We have a super conference planned and you are invited to attend our
AAGC Conference 2025
"Navigating Gifted Journeys"
October 8 - 10, 2025
Dear Exhibitors/Vendors/Sponsors:
The Alabama Association for Gifted Children's state conference will be held Wednesday-Friday on October 8 - 10, 2025, at the Renaissance Mobile Riverview Plaza hotel at 64 South Water Street, Mobile, AL.
Our Wednesday keynote speaker is Dr. Tarek Grantham. Our keynote speaker Thursday will be Stephanie Higgs, Little Miss Gifted.
Your participation as a vendor this year will get conference admission for up to two people. This year is “First come, first served” on your selection of where you want your table. Once registered and paid, I will follow up and mark your selection for your booth. Exhibitor space is $300 for profit and $200 for non-profit for one 6' table. Booths also include tablecloths, chairs, conference bag, snack bag, and company information listed in the App Exhibitor Directory. Access to electricity is $75. Lunch is not included.
There are several opportunities to participate in the conference. There are three opportunities to be a Tier 1 sponsor, multiple Tier II – Tier IV opportunities, and options to sponsor various conference items. The details for the tier sponsorship opportunities are on Page 2 of this letter.
We will host Parent Night Wednesday night of the conference as a virtual event, and you can be the lead sponsor that night for $300. Last year, we had over 100 parents participate. Creativity Night will be held on Thursday night. With your sponsorship of one of these nights, you would have the opportunity to speak about your program for five minutes, the chance to introduce the Parent night speaker if you would like, and we will include a digital handout of your selection in our communication with the participants the following day.
Exhibitors/vendors may set up on Tuesday after 5:00 PM and Wednesday at 7:00 AM. Exhibit hours are from 7:30 AM - 3:30 PM Wednesday and Thursday. Friday is a half-day session ending at 12:30 PM. We will have “swag” bags for you at registration and we’d ask that you bring a door prize we can give away to attendees.
Registration for exhibitors/vendors is online Here. The deadline for registration is Oct. 1, 2025. Registration may be accessed by visiting our website.
If you have questions, don’t hesitate to contact me. I hope to see you in October.
Sincerely,
Emily Hurst
AAGC Conference 2025 Sponsor Packages
Tier I Cost $1,000 (3 Opportunities) - Tier II Items Plus:
Prioritized logo position in app and on AAGC website
Tier I: Option A: App Sponsor | Tier I: Option B: Wednesday Keynote | Tier I: Option C: Thursday Keynote |
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Tier II Cost $750 - Tier III Items Included Plus:
• Complimentary AAGC Newsletter ad for company recognition
• Company’s name displayed on AAGC’s slideshow prior to conference opening session each day
• Company name and logo on AAGC home page on the website
Tier III Cost $500
• Basic Exhibitor App Package
• Company name on AAGC’s conference webpage with link to company’s website
• Post Social Media Highlight option
Tier IV Cost $300 - Parent Night Sponsor OR Creativity Night Sponsor
• 5-minute presentation about your organization/business
• Option to introduce the speaker (Parent Night only)
• Handout/brochure emailed the next day to everyone who registered
• Company Name on Session Title in App Agenda
• Company Logo in Session description area of app
Basic Exhibitor App Package included with booth:
• Company name listed in Exhibitor Directory
• Address, contact info, web URL, logo, and email listed
• Short paragraph about the company
• Handout/brochure pdf attachment
Add on for Tier II, III and IV: (1 Alert on day of choice) Cost $125
● Purchase limit – 3 alerts
● Located on the dashboard
Vendor Quick Hit Page:
Our goal for the AAGC conference is to provide a place for gifted program educators, advocates, and parents to learn and share educational best practices and to improve equity and access for gifted services for students in our state. AAGC offers exciting opportunities for businesses to support gifted education in the state of Alabama. Please read the information below to learn how to become a vendor at our conference and possibly become a conference sponsor.
Who attends?
Close to 400 education professionals from the state of Alabama.
Terms and Conditions
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Table Options |
Non-profit |
For-profit |
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6’ Vendor Table (price per table) |
$200 |
$300 |
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Power Supply |
$75 |
$75 |
Note: Your company's space must be staffed at all times during the exhibit hours and is limited to two representatives per table.
What do I receive?
Exhibit table(s)include:
• Skirted table
• Two chairs
• Vendors DO NOT receive lunch from AAGC
Inclusion in the App:
• Company name listed in Exhibitor Directory
• Address, contact info, web URL, logo, and email listed
• Short paragraph about the company
• Handout/brochure pdf attachment
If you require electricity, you may order access with your registration. There will be an extra charge for electricity as outlined in the chart.
Do I need to register for the convention?
If you do not plan to attend any of the conference sessions, meals, or events, you do not need to register for the conference. If you wish to participate in any of these events, you and your representatives must register separately at the regular conference rate.
Can I present at the convention?
Yes, if approved. If you are interested in presenting, please submit an entry using our Call for Proposals Form before June 6, 2025. If approved, your presentation will provide a note that you are also a conference vendor. Call for Proposals Link: https://forms.gle/SVZihM16i1faWc1R7
Exhibitor Schedule
Exhibit Hours:
Wednesday, Oct. 8, 2025, from 8:00 am - 3:30 pm
Thursday, Oct. 9, 2025, from 8:00 am - 3:30 pm
Friday, Oct. 10, 2025, from 8 am - 12:30 pm
Exhibit Space Assignments
Exhibit space is limited and is assigned. To reserve a space, vendors must complete the registration form and payment. All vendors will be placed in the main conference area to provide maximum exposure.
Are there opportunities for additional sponsorships?
The AAGC app is where conference attendees go to view the conference schedule and information. Vendors may purchase an alert to be placed in our app for $125 on a given day. If you plan to purchase an alert, please contact me by Oct. 1.
Cancellation Policy
All exhibit space cancellations must be submitted to the AAGC vendor contact (ehurst08@gmail.com) before October 1, 2025. Cancellations received by Sept. 30, 2025, will receive a full refund. No refunds will be given on cancellations received on or after Oct. 1, 2025.
Accommodations
Vendors may purchase hotel accommodations at the conference rate by using the hotel portal link found at AAGC Conference 2025.
Additional Sponsorship Opportunities
2025 Conference Opportunities
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Coffee Breaks – Logo on signage at food station. |
3 opportunities. Full sponsorship: $3000 Half Sponsorship: $1500 |
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Snack Break - Logo on signage at food station. |
3 opportunities. Full Sponsorship: $3000 Half Sponsorship: $1500 |
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Conference Engagement (e.g. table décor, door prize, etc.) |
$100 increments |
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Swag Bags with AAGC and company logo. DEADLINE: June 1 |
Cost $3000 |
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Promotional Item for Swag Bag (Pitch an idea of an item to be provided in the swag bag. Must not conflict with organization items for bag.) |
Cost: $200 Item must be shipped to the organization. |
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Lunch |
Interested in sponsoring lunch? Contact us for information. |
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Can’t attend the conference? Provide informational resources to be on hand in vendor area for attendees to receive. |
Cost $200.00 |
Year-round Opportunities
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PD Webinar – 2-minute pitch before webinar. Year-round advertisement on organization website and webinar landing page. Logo shown at webinar and with each marketing announcement/emails/social media. |
7 Opportunities. Sponsorship per webinar - $400 Sole sponsorship for all 7 webinars - $2500 |
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Parent Webinar - 2-minute pitch before webinar. Logo shown at webinar and with each marketing announcement/emails/social media. Logo on parent webinar page. |
4 opportunities. Sponsorship per webinar-$400 Sole sponsorship for all 4 webinars-$1500 |
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Gifted Education Month January 2026 billboard- logo included on billboard designed by AAGC. (4 months of advertisement) |
Cost $2000 |