We have a super conference planned and you are invited to attend our
AAGC Conference 2024
Celebrating 30 Years of Nurturing Gifted Minds
October 15 - 17, 2024
Dear Exhibitors/Vendors:
The Alabama Association for Gifted Children's state conference will be held Tuesday-Thursday on October 15 - 17, 2024, at the Birmingham Marriott hotel on Highway 280 (3590 Grandview Parkway). This is the 30th year of our organization, and we hope you will join us in the celebration!
Our keynote speaker Tuesday will be Andi McNair, educator, author, and consultant. Our Wednesday keynote speaker is Dr. Matt Zakreski, founder and lead psychologist of Neurodiversity Collective.
Your participation as a vendor this year will get conference admission for up to two people. This year is “First come, first served” on your selection of where you want your table. Once registered and paid, I will follow up and mark your selection for your booth. Exhibitor space is $300 for profit and $200 for non-profit for one 5' table. Booths also include tablecloths, chairs, conference bag, snack bag, and company information listed in the App Exhibitor Directory. Access to electricity is $75. Lunch is not included.
There are several opportunities to participate in the conference. There is an opportunity to be a Tier 1 sponsor of either a keynote or the app (three Tier 1 sponsorships are available in total), and there are Tier 2 and Tier 3 sponsorship opportunities with additional app inclusions. Additionally, if you’d like to sponsor a coffee/snack break or lunch, I can follow up with details if you’ll reach out. The details for the tier sponsorship opportunities are below.
We will host Parent Night Tuesday night of the conference as a virtual event, and you can be the lead sponsor that night for $300. Last year, we had over 100 parents participate. With your sponsorship of the night, you would have the opportunity to speak about your program for five minutes, the chance to introduce the speaker if you would like, and we will include a digital handout you select in our communication with the parents the following day.
Exhibitors/vendors may set up on Monday after 5:00 PM and Tuesday at 7:00 AM. Exhibit hours are from 7:30 AM - 3:00 PM Tuesday and Wednesday. Thursday is a half-day session ending at 11 a.m. We will have “swag” bags for you at registration and we’d ask that you bring a door prize we can give away to attenders.
Registration for exhibitors/vendors is online at https://alabamagifted.org/event-5670375
The deadline for registration is Oct. 1, 2024. Registration may be accessed by visiting our website.
If you have questions, don’t hesitate to contact me. I hope to see you in October.
Jason Mayfield, NBCT
AAGC Conference 2024 Sponsor Packages
Tier I (Only 3 available) Cost $1,000
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Tier II and Tier III Items Plus:
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Multimedia Video Package of Rotating Banner in App
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Complimentary AAGC Newsletter ad for company recognition
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(1) Alert/Push Notification (Total of 3 alerts – 1 per day)
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Company’s name displayed on AAGC’s slideshow prior to conference opening session each day
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Company name and logo on AAGC home page on the website
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Tier I: Option A:
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Tier I: Option B:
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Tier II (Only 3 available) Cost $750
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Tier III Items Included Plus:
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Complimentary AAGC Newsletter ad for company recognition
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(1) Alert/Push Notification (Total of 3 alerts – 1 per day)
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Company’s name displayed on AAGC’s slideshow prior to conference opening session each day
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Company name and logo on AAGC home page on the website
Tier III (Only 3 available) Cost $500
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Company name highlighted on exhibitor directory to draw attention
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Company name on AAGC’sconferencewebpage with link to company’s website
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Post Social Media Highlight option in the App
Tier IV Cost $300 - Parent Night Sponsor
- 5-minute presentation about your organization/business.
- Option to introduce the speaker
- Handout/brochure emailed the next day to everyone who registered
- Sponsorship added to the AAGC Home Page
Tier IV Cost $300 - Creativity Night Sponsor
- 5-minute presentation about your organization/business
- Handout/brochure available to attendees during Creativity Night
- Sponsorship added to the AAGC Home Page
Exhibitor Package
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Company name listed in Exhibitor Directory
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Address, contact info, web URL, logo, and email listed
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Short paragraph about the company
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Handout/brochure pdf attachment
Add On for Tier II and III (1 Alert on day of choice) Cost $125
Purchase limit – 3 alerts
Located on the dashboard
Registration for exhibitors/vendors is online at https://alabamagifted.org/event-5670375.
Vendor Quick Hit Page:
Our goal for the AAGC conference is to provide a place for gifted program educators, advocates, and parents to learn and share educational best practices and to improve equity and access for gifted services for students in our state. AAGC offers exciting opportunities for businesses to support gifted education in the state of Alabama. Please read the information below to learn how to become a vendor at our conference and possibly become a conference sponsor.
Who attends?
Close to 400 education professionals from the state of Alabama.
Terms and Conditions
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Table Options
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Non-profit
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For-profit
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6’ Vendor Table (price per table)
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$200
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$300
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Power Supply
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$75
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$75
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Note: Your company's space must be staffed at all times during the exhibit hours and is limited to two representatives per table
What do I receive?
Exhibit table(s)include:
● Skirted table
● Two chairs
● Vendors DO NOT receive lunch from AAGC
Inclusion in the App:
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Company name listed in Exhibitor Directory
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Address, contact info, web URL, logo, and email listed
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Short paragraph about the company
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Handout/brochure pdf attachment
If you require electricity, you may order access with your registration. There will be an extra charge for electricity as outlined in the chart.
Do I need to register for the convention?
If you do not plan to attend any of the conference sessions, meals, or events, you do not need to register for the conference. If you wish to participate in any of these events, you and your representatives must register separately at the regular conference rate.
Can I present at the convention?
Yes, if approved. If you are interested in presenting, please submit an entry using our Call for Proposals Form before September 1st, 2024. If approved, your presentation will provide a note that you are also a conference vendor.
Exhibitor Schedule
Exhibit Hours: Tuesday, Oct. 15, 2024, from 8:00 am - 3:00 pm
Wednesday, Oct. 16, 2024, from 8:00 am - 3:00 pm
Thursday, Oct. 17, 2024, from 8 am - 11 am
Exhibit Space Assignments
Exhibit space is limited and is assigned. To reserve a space, vendors must complete the registration form and payment. All vendors will be placed in the main conference area to provide maximum exposure.
Are there opportunities for additional sponsorships? The AAGC app is where conference attendees go to view the conference schedule and information. Vendors may purchase an alert to be placed in our app for $125 on a given day. If you plan to purchase an alert, please contact me by Oct. 1.
Cancellation Policy
All exhibit space cancellations must be submitted to the AAGC vendor contact (jmayfield@shelbyed.org) before October 1, 2024. Cancellations received by Sept. 30, 2024, will receive a full refund. No refunds will be given on cancellations received on or after Oct. 1, 2024.
Accommodations
Vendors may purchase hotel accommodations at the conference rate by using the hotel portal link found at https://alabamagifted.org/ The link to reserve a room is on our Conference 2024 page on the website.
